Records request response letter, done right
A homeowner sent your board a written records request. Utah law gives you 10 business days to fulfill it — and penalties start accruing on day 11. This letter acknowledges the request, commits to the statutory deadline, and states the lawful fees, with the statute cited. Fill in three fields and send it.
[Community name] Response to records request Dear [Requester name], The association received your written records request on September 12, 2026. This letter acknowledges the request and confirms how it will be fulfilled. Under Utah Code § 57-8a-227(4)(a), the association will fulfill your request within 10 business days of receipt — on or before September 25, 2026. We will deliver the records by email, at no charge, as Utah Code § 57-8a-227(5)(c) requires for documents provided electronically. Please note that, as § 57-8a-227 permits, the association may redact Social Security numbers, bank account numbers, and attorney-client privileged communications from the produced records. No other redactions will be made. If any item you requested is among the documents the association must make freely available — the governing documents, the most recently approved minutes, or the most recent annual budget and financial statement — you can also find those on the association's website at any time. Thank you for your request. If you have any questions before the records arrive, reply to this letter and the board will respond. Sincerely, The [Community name] Board of Directors
Not sure what the statute actually requires you to produce? Read the plain-English guide: Utah HOA records requests — what § 57-8a-227 requires.
This page explains Utah statute in plain language for community boards and homeowners. It is general information, not legal advice, and it isn't a substitute for reading the statute or talking to a Utah attorney about your association's specific situation. Statute text quoted from le.utah.gov, current as of the verification date shown above.