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Utah Code § 57-8a-227

Records request letter, done right

You have the right to your association's records — the CC&Rs, minutes, budget, reserve study, and more. A written request starts a 10-business-day clock the board is required to meet, and emailed copies must be free. This letter makes the request properly, with the statute cited. Pick what you need and send it.

Records you're requesting
How you'd like the records
What the statute does for you
The board has 10 business days from receipt to fulfill this, per § 57-8a-227(4)(a). Governing documents, the latest minutes, and the latest budget must already be free on the association's website. If website-required items stay missing, $25 per day accrues from day 11 — and after a 10-day demand notice, the statute allows $1,000 or actual damages.
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Letter preview
[Your name]

To the board of Homes of Deer Mountain Homeowners Association Inc.,

Written records request under Utah Code § 57-8a-227

As a lot owner in Homes of Deer Mountain Homeowners Association Inc., I am requesting the following association records:

  • the association's governing documents — declaration (CC&Rs), bylaws, and current rules
  • the most recently approved meeting minutes
  • the most recent annual budget and financial statement

Please provide the records by email. Under Utah Code § 57-8a-227(5)(c), records provided electronically must be provided free of charge.

Utah Code § 57-8a-227(4)(a) requires the association to fulfill a written records request within 10 business days of receiving it. Please treat the date you receive this letter as the start of that period.

Thank you — I appreciate the work the board puts in, and I'm happy to answer any questions about this request.

Sincerely,

[Your name]

Want to know exactly what the statute entitles you to, and what happens if the board misses the deadline? Read the plain-English guide: Utah HOA records requests — what § 57-8a-227 requires. On a board and answering one of these? The response letter tool is for you.

This page explains Utah statute in plain language for community boards and homeowners. It is general information, not legal advice, and it isn't a substitute for reading the statute or talking to a Utah attorney about your association's specific situation. Statute text quoted from le.utah.gov, current as of the verification date shown above.