RunHOA
RunHOA costs $399 a year for any number of homes and generates Form 1120-H. RunHOA has no mailing service.
Modern HOA management software
Built for self-managed communities
PayHOA pricing, reviews and the best alternatives
PayHOA costs $54 to $275 a month depending on how many homes the community has, about 10% less billed yearly, and preparing Form 1120-H costs $399 a year more. Reviewers rate PayHOA 4.7 of 5 for ease of use and support. The best PayHOA alternatives are RunHOA for the lowest price, Kahoa for one flat price with the 1120-H included, and Buildium for boards with a bookkeeper.
Kahoa makes Kahoa, one of the alternatives here. PayHOA is scored with the same HSAT as every other tool, and every claim links to its source.
What is PayHOA?
PayHOA is HOA management software sold to volunteer boards and to small management companies. PayHOA covers dues collection, fund accounting, budgets, violations, architectural requests and messaging in one plan.
PayHOA prices each plan by how many homes the community has, and charges extra for tax preparation and mailed letters. Homeowners pay a fee each time they pay dues online.
How much does PayHOA cost?
payhoa.com/pricing, checked Oct 20, 2026| The board pays | Price |
|---|---|
| 0–25 homes | $54/mo |
| 26–50 homes | $65/mo |
| 51–100 homes | $109/mo |
| 101–150 homes | $142/mo |
| 151–200 homes | $186/mo |
| 201–300 homes | $219/mo |
| 301–400 homes | $252/mo |
| 401–500 homes | $275/mo |
| 500+ homes | $0.55/home, $275 minimum |
| Form 1120-H preparation | from $399/yr |
| Full Form 1120 preparation | from $995/yr |
| Each 1099 form | $15 |
| Mailed letter | $1.05–$1.25 |
| Mailed check | $2.00 |
Monthly billing shown. PayHOA takes about 10% off for paying yearly, from $49 a month for 0–25 homes.
| Homeowners pay | Per payment |
|---|---|
| Bank transfer | $2.45 |
| Card | 3.5% + $0.50 |
| Card, on $250 dues | $9.25 |
A year of fees, worked out by Kahoa
A 100-home community with $200 monthly dues, 75 homes paying by bank and 25 by card, sends $4,455 a year to PayHOA in homeowner fees. The same community pays $4,035 on Kahoa, mostly because Kahoa passes card fees through at Stripe's cost.
Does PayHOA pass the HSAT?
HOA Stewardship Accounting StandardPayHOA3 of 5Passes three of the HSAT's five pass-or-fail questions on its entry plan.
- Are operating and reserve funds kept apart?Yes
- Is the 1120-H included?No, from $399 a year
- Does the price stay flat as homes are added?No, nine bands
- Are homeowner fees published?Yes
- Can the board leave with its books?Yes, CSV and PDF
The HSAT is Kahoa's own five-question standard, not an official accounting standard. How the HSAT works
What do PayHOA reviewers say?
Capterra and G2, Oct 20264.7of 5 · 727 verified reviews695 positive · 22 neutral · 9 negativecapterra.com/p/146693/PayHOA/reviews
What reviewers like
- Easy to learn and use
- Friendly, helpful support team
- Lets homeowners pay by card, which many asked for
What reviewers flag
- Voting is basic, with no automatic check for owners behind on dues
- Repeat vendors don't remember their category
- Some support now routed to an AI chatbot
“I actually burned up my printer.”Marsha E., past treasurer, G2, Aug 14 2026
“I really value having everything in one place”Melinda D., treasurer and secretary, G2, Jul 29 2026
“rudimentary when it comes to filtering out invalid votes”Anthony A., G2 reviewer, Jul 28 2026
G2 marks these reviews as invited by PayHOA. Also rated 4.7 of 5 on G2 from 293 reviews.
What are the best PayHOA alternatives?
| Software | HSAT | Board pays | 1120-H | Homeowner bank fee | Better than PayHOA at |
|---|---|---|---|---|---|
| PayHOAthe one you're replacing | 3 of 5 | $54–$275/mo | From $399 extra | $2.45 | — |
| RunHOArunhoa.com/pricing | 5 of 5 | $399/yr | Included | 0.8%, max $5 | Price, 1120-H included |
| Kahoaour product | 5 of 5 | $50/mo | Included | $2.45 | Flat price, card fees at cost, e-signatures |
| Buildiumbuildium.com/pricing | 2 of 5 | $80/mo | Not offered | $2.35 | Bookkeeper-grade reports |
| TownSqtownsq.io/pricing | 0 of 5 | $90–$270/mo | Not offered | ~$1.50 | Resident app, if your manager runs it |
| Condo Controlcondocontrol.com/pricing | 1 of 5 | From $67.50/mo | Not offered | Not published | Staffed condo buildings |
HSAT: one point per question passed on the entry plan. Prices checked against each vendor's pricing page, Oct 20, 2026. Spot something out of date? Tell us.
Kahoa
Kahoa costs $50 a month at any size, with bank feeds, voting, e-signatures and the 1120-H included. Kahoa launched in 2026.
Buildium
Buildium offers deeper reports at $80 a month for up to 40 homes, but no 1120-H and $99 setup per bank account.
Who should stay on PayHOA?
When PayHOA is still the right call
- Your community is small, so PayHOA's lowest band costs less than most alternatives.
- Your board relies on unlimited text messages and robocalls.
- Your CPA already prepares the 1120-H, so PayHOA's tax add-on doesn't apply.
Leaving PayHOA
How do you switch from PayHOA?
- Export the owner list, balances and ledger as CSV from PayHOA's reports.
- Load them into the new tool and match opening balances to the bank.
- Run both for one dues cycle, then turn off PayHOA autopay.
What else do boards ask about PayHOA?
Is PayHOA free for homeowners?
No. PayHOA charges homeowners $2.45 per bank transfer and 3.5% + $0.50 per card payment. Homeowners who mail a check pay no PayHOA fee.
Does PayHOA prepare the 1120-H?
Yes, as a paid add-on starting at $399 a year. A full Form 1120 starts at $995.
Does PayHOA have e-signatures or voting?
PayHOA has no e-signatures. PayHOA added a voting module in 2026; reviewers describe it as basic, with no automatic way to exclude owners who are behind on dues.
Is PayHOA good for small HOAs?
Yes. PayHOA's lowest band, $54 a month for up to 25 homes ($49 billed yearly), suits small communities. The price rises as the community grows, so price it at full build-out.
Outgrowing PayHOA's price bands?
Bring your PayHOA export and try Kahoa
Thirty days, no card. Kahoa builds the ledger from your export and last year's bank statements.
$50a month, flat, at any size. The 1120-H is included.