Modern HOA management software

Built for self-managed communities

PayHOA vs RunHOA: which is better for your HOA?

Updated Oct 20, 2026 · prices checked against each vendor's site

RunHOA is the better value for a budget-minded board: RunHOA costs $399 a year for any number of homes and includes the 1120-H. PayHOA suits boards that want a bank connection, unlimited texts and calls, and a well-reviewed tool, from $54 a month.

Kahoa makes Kahoa, a third option, so we show it beside both. Every claim links to the vendor's own page.

What are PayHOA and RunHOA?

PayHOA is HOA management software for volunteer boards and small management companies, priced in nine bands by how many homes the community has, with unlimited texts and calls and a bank connection.

RunHOA is HOA management software for self-managed associations at one price, $399 a year, with accounting, voting, a website and the 1120-H, and bank activity entered by hand.

Do PayHOA and RunHOA pass the HSAT?

HOA Stewardship Accounting Standard

PayHOA3 of 5

Fund accounting
1120-H costs $399 more
Price rises with homes
Homeowner fees published
Self-serve export

RunHOA5 of 5

Fund accounting
1120-H generated
$399/yr at any size
Homeowner fees published
Self-serve export

Kahoa · our product5 of 5

Fund accounting
1120-H included
$50 at any size
Homeowner fees published
Export anytime, free

The HSAT is Kahoa's own five-question standard, not an official accounting standard. How the HSAT works

How do PayHOA and RunHOA compare feature by feature?

checked Oct 20, 2026

Feature	PayHOA	RunHOA	Kahoa
Fund accounting	Included	Included	Included
Violations	Included	Included	Included
Architectural requests	Included	Included	Included
Elections and voting	Basic voting module	Included	Included
E-signatures	Not offered	Form-builder based	Included
Email and text blasts	Unlimited email, text and calls	Email and text	Included
Mailed letters	$1.05–$1.25 each	PDFs only, no mailing	At postage cost
Form 1120-H	From $399 extra	Included	Included
Document storage	Unlimited	Included, cap not published	Unlimited
Data export	Self-serve CSV and PDF	PDF, Word, Excel	Anytime, free
State-law deadlines and citations	Not offered	Not offered	Utah today

IncludedCosts extraNot offered or not published

Sources: payhoa.com/pricing · runhoa.com/pricing · kahoa.app/pricing. "Not published" means the vendor doesn't list it publicly. Spot something out of date? Tell us.

How much do PayHOA and RunHOA cost?

PayHOA$54–$275/mo

PayHOA's price rises through nine bands as homes are added, about 10% less billed yearly.

1120-H preparationfrom $399/yr

Mailed letter$1.05–$1.25

RunHOA$33/mo

RunHOA costs $399 a year, about $33 a month, for every feature and any number of homes.

1120-HIncluded

Mailed letterNot offered

Kahoa · our product$50/mo

One flat price for any number of homes, with every tool included.

1120-H preparationIncluded

Mailed letterat postage cost

Board price	Smallest community	Largest band	Grows with homes?
PayHOA	$54/mo	$275/mo minimum, 500+ homes	Yes, 9 bands
RunHOA	$399/yr	$399/yr	No
Kahoa	$50/mo	$50/mo	No

What do homeowners pay to send dues?

on a $250 dues payment

Software	Bank transfer	Card	Card, 12 payments
PayHOA	$2.45	$9.25	$111.00
RunHOA	$2.00	$7.55	$90.60
Kahoa	$2.45	$7.55	$90.60

RunHOA charges 0.8% per bank transfer, capped at $5, and lets the board absorb fees. PayHOA charges a flat $2.45, which is cheaper than RunHOA's only on dues above $306.

What do PayHOA and RunHOA look like?

PayHOA's budget overview, budgeted against actual — PayHOA's budget overview, Apr 2026 · image: PayHOA help center

RunHOA's bank register for its Demo Valley HOA — RunHOA's bank register · image: RunHOA help center

Where does each fall short?

PayHOA

PayHOA's price climbs as the community adds homes.
PayHOA charges at least $399 a year to prepare the 1120-H.
PayHOA has no e-signatures.

RunHOA

RunHOA lists no bank connection; transactions are entered by hand.
RunHOA has no mailing service, only PDFs.
RunHOA has only one public review.

Should you choose PayHOA or RunHOA?

How should bank activity reach the books?

A treasurer who wants transactions to flow in from the bank should choose PayHOA. One comfortable entering them by hand saves money with RunHOA.

How many homes, now and at build-out?

RunHOA's price never changes. PayHOA's climbs from $54 to $275 a month, so price PayHOA at your full home count.

Who files the 1120-H?

RunHOA generates Form 1120-H at no extra cost; PayHOA charges from $399 a year, or your CPA can file it.

The third option · our product

What about Kahoa?

Kahoa sits between the two: $50 a month for any number of homes, with bank feeds, voting, e-signatures and the 1120-H included. Kahoa launched in 2026, so it has the shortest track record of the three.

Start a 30-day trial

Kahoa's dues screen showing 34 of 47 homes paid — Kahoa's dues ledger · image: Kahoa

What else do boards ask?

Is RunHOA cheaper than PayHOA?

Yes, for nearly every community. RunHOA costs $399 a year flat; PayHOA costs $648 to $3,300 a year billed monthly, depending on the number of homes.

Does PayHOA or RunHOA prepare the 1120-H?

Both can. RunHOA generates Form 1120-H at no extra cost; PayHOA prepares it as an add-on from $399 a year.

Which has better reviews?

PayHOA, by volume: 4.7 of 5 from 727 Capterra reviews and 293 on G2. RunHOA has one public review we could find, rated 5 of 5.

Do PayHOA and RunHOA connect to the bank?

PayHOA connects to the bank and syncs transactions. RunHOA lists no bank connection; its help center describes entering transactions by hand.

Neither one quite right?

Try one that passes all five

Thirty days, no card. Bring last year's bank statements and Kahoa builds the ledger from them.

Start a 30-day trial See pricing

5 of 5on the HSAT, for $50 a month flat.