Kahoa
Kahoa costs $50 a month at any size, with fund accounting, violations, homeowner logins and the 1120-H on one plan.
Modern HOA management software
Built for self-managed communities
Smartwebs pricing, reviews and the best alternatives
Smartwebs sells two plans, Core and Max, both by quote with minimums and setup fees, and accounting is on Max only. Reviewers rate Smartwebs 4.6 of 5 on G2, praising its violations tools. The best Smartwebs alternatives for a self-managed board are Kahoa, PayHOA and RunHOA, which include accounting on every plan.
Kahoa makes Kahoa, one of the alternatives here. Smartwebs is scored with the same HSAT as every other tool, and every claim links to its source.
What is Smartwebs?
Smartwebs is HOA software from Round Rock, Texas, for management companies and some self-managed boards. It covers violations with a mobile map app, architectural requests, work orders, communications and portals.
Smartwebs sells Core (management) and Max (management plus SmartBooks accounting), both by quote. Online payments by bank and card are listed on Max.
How much does Smartwebs cost?
smartwebs.com/pricing, checked Oct 20, 2026| The board pays | Price |
|---|---|
| Core, management | Quote |
| Max, with accounting | Quote |
| Minimums and setup | Apply, amounts not published |
| Users and storage | Unlimited |
Smartwebs published per-door rates in 2022 ($0.40 Core, $0.65 Max) but no longer lists them, so we don't use them.
| Homeowners pay | Per payment |
|---|---|
| Bank transfer | Not published |
| Card | Not published |
Does Smartwebs pass the HSAT?
HOA Stewardship Accounting StandardSmartwebs0 of 5Passes none of the HSAT's five pass-or-fail questions on its entry plan.
- Are operating and reserve funds kept apart?No, Max plan only
- Is the 1120-H included?No
- Does the price stay flat as homes are added?No, quote with minimums
- Are homeowner fees published?No
- Can the board leave with its books?Not published
The HSAT is Kahoa's own five-question standard, not an official accounting standard. How the HSAT works
What do Smartwebs reviewers say?
G2, Oct 2026What reviewers like
- Strong violations module
- Mobile inspections with maps
What reviewers flag
- Accounting is the weakest part
- Homeowner logins need the accounting plan
“The violations module is superb.”Hilary B., association director, G2, Mar 3 2026
“the accounting side of the software to be the weakest part”Donald B., community operations manager, G2, Jan 22 2026
“Unless you have the accounting part, then homeowner's don't have a way to log-in”Ashley P., G2, Mar 3 2026
What are the best Smartwebs alternatives?
| Software | HSAT | Board pays | 1120-H | Homeowner bank fee | Better than Smartwebs at |
|---|---|---|---|---|---|
| Smartwebsthe one you're replacing | 0 of 5 | Quote only | Not offered | Not published | — |
| Kahoaour product | 5 of 5 | $50/mo | Included | $2.45 | Accounting included, flat price, 1120-H |
| PayHOApayhoa.com/pricing | 3 of 5 | $54–$275/mo | From $399 extra | $2.45 | Accounting on every plan, published bands |
| RunHOArunhoa.com/pricing | 5 of 5 | $399/yr | Included | 0.8%, max $5 | Lowest price |
| Vantacavantaca.com/demo | 1 of 5 | Quote only | Not offered | Not published | Larger manager platform |
| CINC Systemscincsystems.com/get-a-demo | 0 of 5 | Quote only | Not offered | Not published | Larger manager platform |
HSAT: one point per question passed on the entry plan. Prices checked against each vendor's pricing page, Oct 20, 2026. Spot something out of date? Tell us.
PayHOA
PayHOA includes accounting and violations on every plan, from $54 a month for up to 25 homes.
RunHOA
RunHOA costs $399 a year for any number of homes, with accounting, voting and the 1120-H.
Who should stay on Smartwebs?
When Smartwebs is still the right call
- Violations are your biggest job and you inspect from a phone.
- Your management company already runs Smartwebs.
- You keep the books elsewhere and only need Core's tools.
Leaving Smartwebs
How do you switch from Smartwebs?
- Ask Smartwebs support which owner, ledger and document exports it provides; its help center needs a login.
- Load owner balances and open violations into the new tool and match the bank.
- Give notice once the new books match and homeowners can log in.
What else do boards ask about Smartwebs?
How much does Smartwebs cost?
Smartwebs doesn't publish prices. Both plans are quoted, with minimums and implementation fees.
Does Smartwebs include accounting?
Only on the Max plan. Core covers violations, requests and communications without the books.
Does Smartwebs prepare the 1120-H?
No. Smartwebs doesn't mention Form 1120-H on its product or pricing pages.
Is Smartwebs good for violations?
Reviewers think so: its mobile app maps every lot and sends letters automatically. It's the feature reviewers praise most.
Paying extra for the accounting plan?
Get the books included for $50 a month
Thirty days, no card. Kahoa builds the ledger from your export and last year's bank statements.
$50a month, flat, at any size. The 1120-H is included.